How a virtual office could boost your startup and your creative mind-set

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No matter how much capital you have, starting a new business is never easy. The majority of businesses fail within the first three years of trading, and it’s not always due to a lack of clients. In fact, in most circumstances it’s simply down to poor managerial decisions regarding finance.

There are plenty of ways to reduce start-up costs without hindering the quality of your business. Property is without a doubt the greatest expenditure, yet in today’s digital age there’s often little need to rent a permanent space.

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What exactly is a virtual office?

A virtual office is essentially an office address and telephone number. They are primarily used by businesses to enhance their corporate identity. For example, it doesn’t always look professional to operate from home; therefore, having a fixed office address in a prestigious location will provide clients with a greater sense of security. A virtual office will essentially give your business the chance to bypass excessive rental fees, yet have the same opportunities of larger scale companies.

Shouldn’t I have a physical office space?

This heavily depends on your industry and business model. Sometimes meeting clients in person is crucial. In these circumstances, you need a physical space; however, most virtual office operators can provide in-house facilities specifically for these occasions. These are usually charged on a per-hour, per-day or per-week basis. Skyline offices provide serviced offices which can help business establish a presence in the market and a comfortable workplace for employees. Depending on the size and line of work your business is situated, this could be considered.

What’s the price difference between virtual and traditional offices?

Traditional offices not only require higher monthly rental fees, but also a long-term lease agreement. In fact, you probably won’t even be able to rent a traditional office unless you’re willing to commit to a rental agreement of 3 to 5 years. Even if you hire a single desk, you’d probably need to spend between £300 and £600, depending on the location. According to Hertfordshire-based operator The Workstation, virtual offices can cost as little as £10 per month. In addition, there is no minimum contract length.

What other costs are involved?

With a virtual office you only pay for what you use. For example, if you want to supplement your working address and telephone number with professional call or mail forwarding, this will be charged on an individual basis. In addition, if you choose to meet clients in the office or need to use the facilities, it will cost extra.

What if I need to work in the office?

When you’re starting a new business it can be difficult to remain productive, especially if you’re in the wrong working environment. With a virtual office you always have the option to work in a physical office space if you need to get out of the house. Again, this is usually charged on a per-day basis so you can save money on lease agreements.

Your start-up costs can significantly affect the overall outcome of your business. Spending too much too soon could have disastrous consequences; therefore, it’s paramount that you decrease your risk as much as possible. Fundamentally, virtual offices can provide this sense of security by limiting your initial costs, yet allowing you to conduct business just as well as you could have if you had a traditional space.

Creativity Overload

The main benefit of having a virtual office is that you can be as creative as you like. By not being placed in chaotic business environment, full of employees, a virtual office allows your mind-set to be more clear and imaginative. In addition, creativity is an extremely immersive process and requires a lot of time to accomplish great ideas.

Taking into account a lot of creative professions, by having a virtual office ensures an abundance of flexibility will be part of the venture. With more flexibility at someone’s disposal, the more productive and success that person will achieve. Lastly, by not being tied down to contractual hours, more ways of finding inspiration for your creative mind-set is available and can really improve your way of thinking looking forward.

Author: James Timpson

James is a freelance writer with expertise on a number of creative topics.